Executive Board Meeting – San Diego Wanderers May 9, 2007
Present: Russ Greene, President;
Melinda Mitchell, Vice-President;
Carole
Helstrom, Secretary; Dana Miller, Treasurer; Katie
Sullivan-Member
Representative
Russ
called the meeting to order at 7:00PM.
Topics
of focus:
1. This was a closed meeting, as Russ stated
after he took office at the club meeting on
April
28,2007
. This was unanimously agreed upon by all that only the elected board be
present.
2. Greg Huber’s desire for Board Members to be
required to lead
two club rides per year was unanimously defeated. There is no
such
requirement in the by-laws of members or elected members and the
Board has voted against considering the addition of such a requirement. As one
member put it in an email to Russ “The idea for each Officer to have to plan
two rides is a bit much. They are already putting in time for the club as
Officers and planning rides should be at their own accord and not mandated by
the club.”
3. John Del Santo’s question regarding the “Open
Letter to the Wanderers Membership from the Executive Board” was
discussed. All agreed on the need to
clear up some negative messages received, and Russ will do this at the May
meeting with his “Message from the President.”
The board unanimously voted on the changes to be made.
4.
The “Message from the President” was
reviewed, minor changes were made, and unanimous
acceptance and support was voted for its approval. All Board members felt it expressed the
board’s desire for future direction.
5. Voting was discussed. Unanimously passed was
the elimination of the possibility of email voting. It was agreed that the
integrity of the voting process used worked perfectly, and should be continued
in future elections. Should a current
board member be opposed in an election, that member will not be involved in the
counting process. These two represent an
Executive Board decision, and become in effect immediately. The issue of
campaigning will be looked into at another meeting of the board.
6. Dues will remain the same. Membership renewal
will start on
February 1st of each year, and run through
January 31 of the following year. This was
unanimously approved by the Executive Board and takes
effect immediately.
7. Monies discussion ensued. We have “leftover”
monies each year.
The
idea of giving a $5 gas card to the leader and sweep of each club-posted ride
is being explored. Club paying for big
functions, versus
individual payment was talked about. It was decided to include
thisconcept on the survey which club members will participate in.
8. The spring campsite has been canceled. Dana suggested a club
picnic for this spring . The club hasn’t had one in three years.
There
was unanimous enthusiasm for this idea. Dana, Carole, and Melinda
offered to organize it. We
will focus on securing a site for the fall
campout, and include inquiry about what the club wants to do for
future
campouts. Time is needed to discover who amongst the club members
has equipment, since most of pop-ups, and cooking equipment
were
supplied by members who have left the club, or can’t commit to this
year’s campout. There are many campers in our club, and we feel
confident that those needed supplies can be organized from within the
current group. Carole has
offered to chair the food aspect of it.
9. New email list is testimony to Katie’s
commitment, talent, and quick
learning! THANK YOU KATIE! Board voted to pay for lunch after thesession Katie had with John Q.
The cost of that lunch was $32.
Katie
has established, and is firming up our new email list on Google Groups.
She
was voted the new Webmaster for the club, and will have control over who posts
and receives messages to the list. It is a members
only list. Katie will make a “packet” of
email protocol, and instructions for using the list to distribute to all
members so they can have it in hand.
Members will be instructed and CAUTIONED TO REMEMBER to hit REPLY if
they want their post to go to ALL members and to hit FORWARD and then type in
the name of the INDIVIDUAL they want to respond to. FLAMING will not be tolerated, and can result
in being removed from list privileges. (This is in our by-laws) The list is
owned by the club, not by an individual. Katie will explore setting up an
announcement list, and posting pictures etc.
10.
Russ has been exploring the by-laws, and
the history of the “RIDE
CAPTAIN” mandate for leading club rides. It began during Greg’s
presidency in 2005. The group creating the criteria, practice
course, and class involved
Doc
,
Kent
, Greg, and perhaps Rod and
others. We are not totally sure because there is no record of motion, vote,
acceptance or rejection of this mandate anywhere. It seems the focus on safety just had this
come into being during that time. So,
any member who desires can lead a ride, and any member can choose to ride any
ride they wish to go on. The Executive Board voted to continue the Ride Captain
certification for those who want to continue with the program and become
certified. The club will not substitute
any other ride certification program for club Ride Captain certification.
Gold wings can only be earned by completing the requirements set by that
program (safety course skills test, course, plan and lead a ride and be
"passed” by Ride Coordinator. When club rides are posted, notation of Ride
Captain will follow the name of the certified ride leader in the posted
information about the ride. Unanimously approved this goes into effect
immediately. All members are encouraged
to take the skills course and earn their Silver wings.
11.
Appointed positions. Russ has received
confirmation that the following people in current board appointed positions
want to remain in their positions….Paula, Doc, and John.
Unanimous
approval was given for: Paula Williamson
– Safety Officer,
Doc Cassidy – Ride Coordinator, John Del Santo – Newsletter
and Librarian. Katie was asked to be Webmaster,
she accepted and was also
unanimously voted in.
These positions will be announced at the May
Meeting.
12.
The Executive Board will post a meeting
agenda each month. It will
be posted prior to the meeting with enough lead time to invite
members
to add something to the agenda. If something comes up that is
not on the
agenda it will posted for the agenda of the next meeting.
13. A survey will go out to the club. It was
decided that it has many
areas to explore and that Katie will post one aspect of it before
the
May
meeting (Ride Preferences) so that can be a topic of
discussion.
Areas
on survey two (or more if needed) are, so far, Safety, Club
Activities, and Charity Rides and Sponsorships. Carole and Katie
will work on the survey.
15.
Russ read emails from Rob Poindexter, David Peterson, Karl
Shaw, and Ken Storm. Their
input went into discussions at this meeting, as well as surveys being
developed. The Board is hoping for more of such input.
16.
The club paid $45 for the dinner for tonight’s board meeting.
The meeting was adjourned at 9:00PM
Respectfully
Submitted,
Carole
Helstrom
Secretary