San Diego Wanderers Board Meeting Minutes

Date of Meeting – July 11, 2007

Board Members present: Russ Greene, Melinda Mitchell, Carole Helstrom, Rob Poindexter, Katie Sullivan

Russ called the meeting to order at 6:10 PM. Discussions focused on:

1. Club Picnic – Melinda and Carole visited 5 possible sites for the club picnic. Pros and cons of each site were presented, and Mission Bay was chosen as the preferred location. September 15^th was chosen for the date. This plan will be presented at the July meeting. Members will vote as to whether they want to have the picnic, and whether club funds should pay for it. Details will be explored in depth once decision has been made about holding it.

2. Voting procedures – based on the motion made by “Doc” Cassidy at the May 26, 2007 meeting, the board followed directions given by the membership. Doc had “moved to amend our bylaws to eliminate the secret ballot.” This motion passed with 13 for and 5 against. The board was given the task of outlining the voting procedure, with a 60 day timeframe for vote to adopt, or not. These minutes serve as that 60 day notice. The Board outlined the following bylaw changes: Changes would result in the bylaws to read as:

-1.2.2 The sitting Executive Board will appoint a three (3) member “Ballot Committee,” at least four (4) weeks prior to the scheduled vote. The Committee shall be made up of active member volunteers who are not running for office, who will accept, count and verify all ballots for the Officer elections. If more than three (3) members volunteer, the first three names drawn will be appointed.

-1.3 The officers shall be elected annually and will be voted on by ballot at a regularly scheduled meeting. The term of the officers shall be for 12 months from the date of election. Absentee ballots will be accepted only on forms approved by the Executive Board and should be delivered to the Ballot Committee via email, U.S. mail, or by hand, one (1) day prior to the meeting at which the vote is to be taken, and provided the Ballot Committee can verify the authenticity of the absentee voter.

-1.9 For purposes of paragraph 1.7, and paragraph 1.8 absentee votes will be allowed from absent members. Absentee votes will be accepted only on an absentee form approved by the Executive Board, provided that the completed form is received by the Secretary a minimum of one day prior to the meeting at which the vote is to be taken, and provided the Secretary can verify the authenticity of the absentee voter.

3. Carole will compile a list of working policies and procedures obtained from her review of club minutes from April 2001 (the first month of minutes in the logs she was given.) She will complete the task within the next 90 days. Results will be shared with the membership.

4. There was a discussion regarding the number of email addresses that had been removed from the Wanderers email chat list: one because the member was leaving the club, two who requested to be removed from the list, and one which was suspended because it was being used by other than the registered owner. After the promise that the email address would only be used in the future by the registered owner, the board voted to reinstate the suspended email address to the Wanderers email chat list.

5. New rides were discussed. An idea for “new directions” was shared with excitement and will be on the agenda for our upcoming July meeting.

The meeting was adjourned at 8:10PM.

Respectfully submitted,

Carole Helstrom

Secretary

Addendum:

July 21, 2007
Emergency Board Meeting, San Diego Wanderers Riding Club

Members present: Russ Greene, Melinda Mitchell, Carole Helstrom, Rob Poindexter.

The Executive Board of the San Diego Wanderers held and emergency board meeting to fill a vacancy created by the sudden resignation of Katie Sullivan as Member Rep, Web Master and List Master.

By unanimous vote the Board approved the appointment of Katie Greene as Member Rep., Web Master and List Master.

We would like to thank Katie for stepping up and taking on these responsibilities in such professional fashion and congratulations on accepting the much larger job of being the new Mrs. Greene.

Russ Greene Melinda Mitchell Carole Helstrom Rob Poindexter
President Vice President Secretary Treasurer