WANDERERS
GENERAL MEETING
May 26, 2007
Ranch House Restaurant
ATTENDING: Russ Greene, Melinda & Steve Mitchell, Carole Helstrom, Katie Sullivan, Diane Keneally,
Jon & Carol Mc-Donald-Gibson, Rob & Darlene Poindexter, Tom Warren,
Bryan Crawford, Nancy Nemecek, Thomas Cassidy, Todd
Burgess, Gary Wright, Ken Storm, Rod & Rose Fleming, Debbie Giamanco, Rob Poindexter, Gary Steinweg,
Gwen Young , Gery Marcelino
Guests: Hazel Teague, Joann Wilson, Karen
Archer, Michael Mueller, Doc O’Conner, Buster Prince
Russ called the meeting to order
at
MINUTES: Steve Mitchell moved that the minutes be accepted as
amended and posted to the web site. Nancy Nemecek
seconded. Minutes were approved.
TREASURER’S REPORT: Dana’s report gave the current balance as $803.00. Russ
reminded us that we are not tax-exempt, and that the
monies sit in an account under Dana’s name and asked members to come up with
ideas on what they want to do with the monies. Rose Fleming moved that
the Treasurer’s report be read in detail at each meeting. Doc Cassidy
moved to amend her motion to say that copies would be available at the meetings
for those desiring one. Carole moved to amend that the total report be
posted on the email list. Rob seconded the motion. Motion was voted on,
and passed.
A discussion ensued regarding
payment of meals for Board Meetings. Rod said he started this with a meeting
under his presidency, and Russ followed suit at his first Board meeting. The
floor was open to discussion. Jon McDonald expressed feelings that no
compensation should be utilized as it could be interpreted as a reward…which is
not called for in voluntary services. He sees this as a decision having
legal ramifications. Doc reminded us that, as a non-profit organization,
proceeds cannot be inured to any private individual. Tom felt if the
situation/event was open to all it would then be okay.
OLD BUSINESS:. Russ reported
that the camping trip has been cancelled because we lost the site, and
suggested we have another one in the fall when we can get another spot.
Dana has suggested a club picnic for this year. We haven’t had one in three
years, and it would be a chance for members to get together and have fun. Dana, Carole, and Melinda will organize it for
this spring/summer. Rose reminded the club that she has camping/paper good
supplies that belong to the club. Russ will pick them up.
Russ reported that he did an
extensive search into the requirements for ride captain, only to discover that
it has been club practice but was never voted into the formal procedures of the
club. Doc moved that the ride captain
certification program be maintained, but that it would not be mandatory for
leading a ride. Melinda seconded. Carole moved that the motion be amended to
include the notation of Ride Captain next to a certified member when the ride
leader’s name is posted with the ride description.
The next item up for discussion
was the voting procedure we just went through. The email process caused
problems. The by-laws call for a secret ballot,
which using email prevents happening. Suggestions made that people come to
meeting, vote, and hand it to secretary, or mail it to the secretary if they
can’t make the meeting. Russ asked for other ideas. Perhaps votes should be
mailed to the ballot committee set up at the time, was a suggestion made by Jon
McDonald, as it would protect the secretary (especially if the secretary is a
candidate.) Any bylaw change would need a 60 day notice to all, and then
it could be voted on at the meeting after that waiting period had passed.
Standard for quarum is 2/3 of membership, but that
was changed to the “majority of members present at the meeting where voting
occurs” when bylaws originally were set up. Some ideas put out were: one vote
one man; sending ballots to counters not secretary. Doc moved to amend our
bylaws to eliminate the secret ballot. Rob amended his motion to add the
voter’s signature at the bottom of the vote. A lengthy discussion ensued.
Doc called the question and the motion passed 13 for, 5 against. The
Board would set up a balloting committee and all related information would go
to them. The issue now sits with the board to work it out with a 60 days
timeframe to adopt or not. Russ, as President, does not vote unless a
tie-breaking vote is needed.
Russ addressed the idea raised at
last month’s meeting to require Board members to lead two rides per year. No
member should be forced to lead a ride, including the board members,
It is not required for membership in the club, or leadership board positions.
NEW BUSINESS: Russ welcomed Todd Burgess as a new member of the
San Diego Wanderers.
Russ posted the agenda for this
meeting, and told members that an agenda will be posted for each month’s meeting.
Members should email Russ if they have something to put on the agenda. If
anything on the agenda does not get discussed due to time constraints,
that item will go onto the next month’s meeting agenda.
Russ announced the Board
Appointees: Webmaster – Katie Sullivan, Safety Officer-Paula Williamson,
Newspaper/Librarian – John Del Santo, Ride Captain Coordinator - Doc Cassidy
NEW RIDES: Please check the web site for up-coming rides.
SAFETY FIRST: Paula was not present at today’s meeting.
THIS AND THAT: Jon McDonald showed a Bluetooth –Blue Ant which he got on ebay for $300 for the pair. They are battery driven,
rechargeable, and allow excellent communication when riding two-up. Jon
says it has a long range and would work bike-to-bike too, but he hasn’t tried
it yet.
Meeting was adjourned at
Respectfully
Submitted,
Carole Helstrom
Secretary